File Archive Software | An Automated File Archiving Solution

When a company has backed up their data, they are able to restore their lost information quickly and effectively and return to their full operational capacity. Though this is an essential process, it does not provide answers to a number of different organizational problems, including the fact that as the amount of data continues to grow, a company's backup data begins to take up valuable and expensive storage space either on disk storage or tape, and though these tapes may be being retained, the data on them is not differentiated, making it difficult, time consuming and at times impossible to locate and recover information or documents when needed. What is needed is an automated file archiving solution.

File archiving is very different from a backup. What file archive software does is to move and copy data while documenting its metadata and assigning a value to its content. By creating an inventory of unstructured data, it provides the ability to find and retrieve in a highly efficient manner based upon multiple search terms. A sophisticated and effective file archiving solution will be content aware, indexing the content and populating metadata tags by extracting its information. It will allow the organization to set its own policies for archiving information to various tiered storage levels based upon internal requirements as well as any regulatory compliance needs that the company is subject to. Perhaps most important of all, an effective file archiving solution provides quick and easy access to old or stale data without the necessity of it being kept on expensive, high-productivity first tier storage.

There are a number of reasons why organizations need the ability to retain their data over the long term, but doing so means nothing without the ability to classify, manage and retrieve those files. Regulatory compliance, corporate governance and legal discovery all demand the ability to refer back and retrieve older data easily and efficiently, and file archiving software not only provides this ability but has the added benefit of automatically removing it from first tier storage platforms. This provides tremendous cost savings, eliminating both the need to continually add storage and to constantly backup the same material by removing it from the backup set.

ShareArchiver's file archiving solution allows your organization great flexibility, allowing automation of your data retention policies in keeping with your own established definition of the data's internal value as well as any laws and regulations that you are subject to. Whether your primary concern lies with a legal obligation to produce relevant information or the ability to access previously generated information for the benefit of your day-to-day operations, ShareArchiver provides the tools that you need to not only preserve and retain information but to access it when you need it. For more information on how ShareAchiver can facilitate your company's file archiving needs, call us today.

Source : articlesbase.com